Student Fee

This document provides a comprehensive explanation of the student fee management page. The page includes detailed information on fee status, balance, and payment schedules, offering a clear and concise view of the student's financial standing. The detailed payment table allows for easy tracking and verification of all transactions, ensuring transparency and accuracy in fee management.

Student Fees

Unscheduled Balance

Unscheduled balance indicates the amount that is not yet scheduled for payment. To schedule any unscheduled balance, click on the edit icon, a popup screen will appear. Now enter first installment date, number of installments, date interval.

Unscheduledbalance Auto Scheduled

Auto Schedule

Auto generated schedules will be made after filling all the details available. If you want to edit details you can edit (dates, payment modes, amounts) according to the need. If you're using "GST", select the "GST" option from the popup box. Save the details to schedule the installments.

Auto Scheduled-Installment

Fees Tables Fields

The section details all payment transactions made by the student including scheduled, outstanding and overdue payments.

Fees Tables Fields

  • PID

    Unique payment identifier.

  • Amount

    The amount of each payment.

  • Mode

    The payment method (e. g. Cash, Cheque).

  • Status

    The current status of the payment (e. g. Cleared, Scheduled, Overdue).

  • Date Added

    The date and time when the payment was recorded.

  • Bank

    The bank associated with the payment.

  • PRN

    Payment reference number.

  • Verification

    The verification status of the payment, details of admin by whom the payment was verified and verification date and time.

Visual Indicators In Table

Visual Indicators

  • Cleared

    Green text for cleared payments

  • Scheduled

    Blue text for scheduled payments

  • Overdue

    Red text for overdue payments

  • Verification Toggle

    Indicates whether the payment has been verified or not.

  • Edit Icon

    Allows for editing the payment details, if payment is edited then the name of administrator who has edited the fees and date-time is visible there.

  • Delete Icon

    Allows for deleting the payment entry.

  • Print Icon

    Allows for printing the payment receipt.

Add Payment Record

To add fee records in the system, follow these steps: Click on the () plus icon near payments and schedules. A popup box will appear. Enter the following details such as amount, status, payment mode (such as cash, card, bank transfer), notes (e. g. transaction details, notes, cheque numbers), payment date, select the bank where you want to add the fees if applicable. If you're using "GST" for institute, select the "GST" option for generating gst records.

Status

  • Scheduled

    For creating or scheduling an installment.

  • Cleared

    When the student has paid the fees.

  • Bounced

    When a cheque is bounced.

Click Add Payment Icon Add Payment

Delete Cleared Payment

To delete a cleared payment, edit the payment record then change its status from cleared to scheduled and save the detail. After that click on the delete button to delete the payment record.

Generate Fees Receipts Generate Fees Receipts

Invoices And Statements

  • Invoice 1

    Basic invoice without GST.

  • Invoice 2

    Tax invoice with GST.

  • Statement 1

    Basic payment statement includes cleared and uncleared installments.

  • Statement 2

    GST payment statement includes all cleared and uncleared installments with gst inclusive.

Invoice And Statement

Payment Receipt

To generate a fee receipt, click on the print icon payment receipt page will open and you can perform further actions.

Generate Fees Receipts

Training Video

Associated Links

  1. Invoice
  2. Tax Invoice
  3. Statement
  4. Statement Or Fees Receipt
  5. Generate Payment Receipt
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