Tax Invoice

A tax invoice is a document used in business transactions to provide detailed information about the goods or services provided, the amount charged, and the applicable taxes. This document is essential for maintaining accurate financial records, ensuring compliance with tax laws, and facilitating smooth transactions between issuer and recipient. Below is a comprehensive breakdown of the key components of a tax invoice. Each section of the tax invoice is designed to provide all necessary information in a structured and easy-to-understand format.

Invoice

Basic Information

  • Organization Details

    Displays the logo of the organization, which helps in brand recognition and provides a professional appearance to the invoice, the name of the company issuing the invoice and the physical address of the company, including street, city, and postal code.

  • Invoice Information

    Displays the Permanent Account Number(PAN) of the company, the Goods and Services Tax Identification Number, A unique identifier for the invoice and the date on which the invoice is issued.

Basic Information

Shipping and Billing Information

  • Shipping Address

    Displays the name of the institute, the full address of the institute, the GST identification number of the shipping address, and the state code as per the GST regime.

  • Billing Address

    Displays the name of the student for paying the invoice, address of the student, the GST identification number and the state code as per the GST regime.

Basic Information

Fees Details

Displays serial number, description of the course for which student is enrolled, HSN/SAC Harmonized System of Nomenclature (HSN) code or Service Accounting Code (SAC). These codes classify goods and services under the GST regime and determine the applicable tax rates. The quantity of course provided. The price per unit of the course. Any discount applied to the course. The amount subject to tax after any discounts. This is the net amount on which tax is calculated.

Basic Information

Tax Details

  • CGST

    Central goods and services tax. This is a tax levied by the central government on intra-state supplies of goods and services.

  • SGST

    State goods and services tax. This is a tax levied by the state government on intra-state supplies of goods and services.

  • IGST

    Integrated goods and services tax. This is a tax levied on inter-state supplies of goods and services.

  • Total Tax

    The sum of all applicable taxes (CGST, SGST, IGST).

Basic Information

Bank Details

Displays name of the account holder, bank name, bank account number for payment, "IFSC" code for bank identification and the branch details of the bank.

Basic Information

Important Notes

The notes section includes important disclaimers and instructions. It states that fees once paid are not refundable or transferable under any circumstances. Additionally, it advises the recipient to carefully preserve the statement for future reference or in case it needs to be produced on demand. The section also mentions that the statement is valid only if signed by an authorized signatory, and provides information about the generation of the statement, including the name of the admin who generated it and the date and time of generation.

Notes

Signatures

At the bottom of the statement, there are designated areas for signatures. One section is for the student or parent to sign, acknowledging receipt and agreement to the terms stated in the document. Another section is for an authorized signatory from the organization to sign, validating the statement and ensuring its authenticity.

Signatures