Statement 2

This document explains the structure and contents of a fee receipt generated by an educational institute for a student enrolled in a program. The receipt includes details about the student, payment records, and goods and service tax (GST). This documentation provides a detailed breakdown of each component in a typical fee receipt issued by an educational institute. Each section is essential for ensuring clarity, transparency, and proper record-keeping of the student's fee payments.

Institute Information

Institute Name and Logo

Displays the name and logo of the educational institute, the physical address of the institute, the GSTIN for tax purposes.

Student Details

Displays the full name of the student, the program or courses the student is enrolled in, the address where billing statements are sent, tax identification and state code of the billing address.

Fees Details

Total Course Fee

The total cost of the course before any deductions.
Scholarship Amount

In this statement scholarship amount states total fees which are non gst inclusive.
Fees After Scholarship

The remaining fee after the scholarship is deducted.
Discount

Any additional payment discounts applied to the fees.
Net Fee

The total fee payable after applying for the scholarship and discounts.
Balance Amount

Any remaining balance that needs to be paid.

Payment Records

Displays receipt number for each payment transaction, the date on which the payment was made, the amount of money paid in each transaction, the method of payment (e.g. cash, cheque), the current status of the payment (e.g. cleared), additional payment notes/remarks regarding the payment.

Important Notes

The notes section includes important disclaimers and instructions. It states that fees once paid are not refundable or transferable under any circumstances. Additionally, it advises the recipient to carefully preserve the statement for future reference or in case it needs to be produced on demand. The section also mentions that the statement is valid only if signed by an authorized signatory, and provides information about the generation of the statement, including the name of the admin who generated it and the date and time of generation.

Signatures

At the bottom of the statement, there are designated areas for signatures. One section is for the student or parent to sign, acknowledging receipt and agreement to the terms stated in the document. Another section is for an authorized signatory from the organization to sign, validating the statement and ensuring its authenticity.

Administrative Information

The system administrator or the responsible person who generated the statement, the exact date and time when the statement was generated.

Additional Payment Records

A separate section detailing further payment transactions which do not include gst, following the same format as the primary payment records.

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