Fee Management

Track dues, streamline follow-ups, issue receipts instantly, and maintain a structured and transparent collection process.

  • Student-wise due tracking with complete payment history and outstanding balances
  • Automated reminder workflows for overdue and upcoming instalments
  • Seamless receipt generation and centralized collection records
  • Improved cash flow visibility and more accurate fee recovery forecasting
  • Fees Reminder Sent
    Sharper collection control and follow-up discipline

    Parents automatically receive reminders, payment links, and receipts.

    Fee Management Preview
    Fee Overview
    Collection Summary
    Live

    Fees Collected

    ₹32,180

    Outstanding

    ₹41,250

    Reminders Sent

    84

    Receipts Issued

    57
    Collections
    Fees Cleared
    WhatsApp Automation
    Instant parent communication

    Send reminders, attendance alerts, receipts, and updates from one platform.

    How fee management works inside Classbot

    Each stage is thoughtfully designed to simplify daily execution for owners, administrators, faculty, and front-desk teams.

    Set fee plans and instalments

    Configure course fee structure, due dates, concessions, and instalment schedules.

    • Clear workflow
    • Screenshot preview
    • Operational visibility
    Auto Schedule

    Unscheduled Balance: ₹27500
    Auto Schedule
    #
    DATE INTERVAL
    AMOUNT
    MODE
    GST

    Track pending dues

    View pending amounts batch-wise, student-wise, and date-wise from one dashboard.

    • Clear workflow
    • Screenshot preview
    • Faster team action
    Overdue Fees
    click here Filter

    Auto Load
    Search...
    PID ↑
    AMOUNT ↑
    STUDENT ↑
    OVERDUE BY ↑
    210
    ₹10,000
    Meera Joshi
    26 Days
    189
    ₹13,000
    Niharika Sharma
    38 Days
    513
    ₹80,000
    Vibhav Negi
    45 Days
    295
    ₹3,334
    Karun Tiwari
    66 Days

    Send reminders and collect faster

    Follow up at the right time with reminders, links, and collection notes.

    • Clear workflow
    • Screenshot preview
    • Operational visibility
    Send Reminders
    Overdue payments

    Auto Load
    Search...
    Scheduled on Feb 03 2025 / Overdue
    Scheduled on Mar 01 2025 / Overdue
    Scheduled on Mar 01 2025 / Overdue

    Issue receipts and monitor recovery

    Generate receipts instantly and monitor collection trends over time.

    • Clear workflow
    • Screenshot preview
    • Faster team action
    Payment Receipt
    Kandivali
    Your branch addres | GSTIN:27AAGCH8207F1ZM
    Student Details
    Name: Meera joshi
    Ad Date: 23 Mar 2026
    Program: Class 10 (2025)
    Balance: ₹41,250
    Payment Details
    Ref Invoice: B1/25/0371
    Payment Mode: Online
    Payment Id: 1479
    Payment Date: 30 Jun 2026
    Receipt Info
    Receipt No: 0
    Amount: ₹13,750
    Received By: Anuj jha
    Note
    1. Fees once paid are not refundable/transferable in any circumstances.
    2. This receipt should be preserved and must be produced on demand.
    3. This receipt is valid only if signed by Authorised Signatory.
    4. This receipt copy is generated by Anuj Jha on Mar 28, 2026 05:10 pm.
    Anuj
    Authorised Signatory
    This is a System Generated Receipt.

    The practical benefits your team will feel every day

    Fee Management is not just a screen inside software. It is a more dependable way to run an important part of your institute with less stress and more visibility.

    Fewer missed due dates

    This benefit helps your team operate with more consistency, speed, and clarity during busy academic cycles.

    Stronger collection consistency

    This benefit helps your team operate with more consistency, speed, and clarity during busy academic cycles.

    Cleaner fee records for admin teams

    This benefit helps your team operate with more consistency, speed, and clarity during busy academic cycles.

    Better parent communication around payments

    This benefit helps your team operate with more consistency, speed, and clarity during busy academic cycles.

    What you get

    • Fewer missed due dates
    • Stronger collection consistency
    • Cleaner fee records for admin teams
    • Better parent communication around payments

    Best suited for

    Coaching institutes, schools, colleges, and classes that want cleaner day-to-day execution, fewer follow-up gaps, and stronger operational control.

    Want to see this feature inside a real Classbot demo?

    We can walk you through the complete workflow, show where your current process can improve, and explain how this module fits into the full Classbot platform.